A new director
Doesn’t need months to discover how the organisation works.
ONEENO FOR ORGANISATIONS
Your new colleaguedoesn’t start from zero.
You have found a good employee. The knowledge, experience and motivation are there. But knowing your organisation? That normally takes weeks. Sometimes months. Where are the documents? What have we agreed with clients? How do the processes work? Who knows what? What was decided last year? That knowledge often already exists, but it is spread across systems, folders and colleagues’ heads.
What if your new employee had that knowledge from the very first day? With Oneeno you give every new colleague a digital assistant, set up with the right company knowledge, professional information, working methods and contacts. Not as a replacement for colleagues, but as a personal guide who is always available.
FIRST WORKING DAY
Monday morning. First working day.
Your new account manager starts today. Normally he gets introductions, manuals, systems and agreements. Now he also gets his own Oneeno.
“Bloem, I have a meeting with client Van Dijk on Thursday. Tell me what I need to know and how we normally serve this client.”
Bloem is the assistant’s name in our examples. You choose your own name and voice.
On it: Assistant · Account knowledge · Conversation coach
- 01 · You say it
He asks the question on his first day.
Status: Instruction recorded
- 02 · Your team works
The assistant searches the approved client information, earlier agreements, products and internal processes, within his rights.
Status: Under review by your team
- 03 · In your inbox
A briefing for Thursday and a practice run for the meeting.
Status: Ready to review, or waiting for your approval
The employee can ask follow-up questions and rehearse the meeting. If a new question comes up on the way there on Thursday, he doesn’t have to call a colleague to look something up. His assistant helps him further, within his access rights.
SHARED KNOWLEDGE, PERSONAL TEAM
Knowledge available to everyone who needs it
One shared knowledge base for the organisation. For each employee an assistant of their own, which sees only what belongs to the role.
SHARED
Organisational knowledge
Processes, client agreements, products, decisions: approved and opened up per role.
Employee 1 · own assistant
Documents and processes
No endless searching: explanations of information and workflows.
Employee 2 · own assistant
Clients and contacts
Relevant agreements, history and responsibilities at hand.
Employee 3 · own assistant
Training and guidance
Explanations at their own level and a safe place to practise.
Employee 4 · own assistant
Knowledge and access rights
Everyone gets only the information that fits their role; confidential material stays shielded.
FOR EXPERIENCED PEOPLE TOO
Experienced employees gain an advantage too
A new adviser
Builds on previous projects.
A new sales manager
Gets the client history and commercial working methods.
When someone leaves
Valuable organisational knowledge need not be lost, provided the organisation can lawfully retain that data.
FOR THE EMPLOYER
What it delivers for the organisation
Less dependent on a few senior people
Questions that now land with the same experienced colleagues can go to the assistant first.
Onboarding you can repeat
Every new colleague starts with the same approved knowledge, instead of with whoever happens to have time.
Rights that move with people
With a new role or on departure, access and data are adjusted or closed as agreed.
Start small
Begin with one role as a pilot. We measure what it delivers in your own practice; we don’t name a return in advance that we haven’t measured.
HOW IT WORKS
Four moments in an organisation
Examples of how employees work with their assistant, not client cases.
First client visit
- You ask
- “What has this client bought from us and who decides?”
- Knowledge
- CRM, products and earlier reports, authorised by role.
- Team
- Assistant, account knowledge
- Result
- A briefing for the visit.
- Benefit
- Professional from the first conversation.
A process that gets stuck
- You ask
- “How do I submit this quote internally?”
- Knowledge
- The organisation handbook and the workflow.
- Team
- Assistant
- Result
- Concrete steps, and the right colleague if it needs escalating.
- Benefit
- Less searching, fewer interruptions.
A new director
- You ask
- “Explain the latest board decisions and priorities.”
- Knowledge
- Decisions and papers, with controlled access.
- Team
- Analyst
- Result
- A summary with sources.
- Benefit
- Up to speed faster on what counts.
A colleague leaves
- You ask
- “Hand over the knowledge of this role.”
- Knowledge
- Authorised organisational knowledge; personal data stays separate.
- Team
- Management of sources and rights
- Result
- A handover that is on record.
- Benefit
- Less dependent on one person.
SET-UP
How do we set this up?
We start with an organisation scan: departments, processes, information flows, roles and available knowledge. Then a shared business knowledge base with rights and boundaries per employee.
Next, a personal assistant for each employee, which connects to the company knowledge but learns that person’s own way of working.
One organisation. Shared knowledge. A personal team for every employee.
How Oneeno becomes yours: the five stepsWHAT WE SET UP FOR YOU
- Departments, roles and processes
- Handbooks and work instructions
- Client agreements and CRM, per role
- Products and services
- Decisions and policy documents
- Rights on joining, moving roles and leaving
Only with your permission, per source and per company.
YOU STAY IN CONTROL
What your team does, and what it doesn’t
You decide the sources
Only what you choose to connect or make available, per source and per company, each with its own access rights.
Your approval where it counts
Payments and signatures stay with you. Anything with consequences is first set out as a proposal.
Status always visible
Draft, under review, completed or confirmation received: you see what has happened to every assignment. An assignment is only done when the result is there.
Digital roles, not qualified professionals
Your digital CFO or Lawyer prepares and checks. Where a qualified accountant, lawyer or adviser is required, you still need one.
Employees’ personal data and private work stay separate from the shared company knowledge.
What stays with the organisation when someone leaves follows the agreements and what the organisation may lawfully keep.
Your data & controlYou have invested in good people.Give them an advantage too.
Less time spent searching and explaining. More time to contribute.
WHAT IT COSTS
For organisations there is Organisation: Signature for the leadership and an assistant of their own for each employee. We agree price and set-up together.
Personal € 5.000 · Executive € 12.500 · Signature € 25.000 one-off set-up. Then an indicative € 100–€ 800 a month. Organisation on request.
All prices exclude VAT. Oneeno is for entrepreneurs: you reserve on behalf of your company, with your Chamber of Commerce (KvK) number.
See the editionsHOW ONEENO BECOMES YOURS